Extended business travelers with no intention to remain permanently in South Africa and who are present in South Africa for less than 6 tax years (in whole or in part) are taxable on their South African–sourced income only. Advice should be sought regarding returning South African nationals, where presence is 5 years or more, where a Permanent Resident Permit is obtained, or localization takes place.
A person’s liability for South African tax is determined with reference to their residence status. A person can be a resident or a non-resident for South African tax purposes.
A tax resident of South Africa is either an ‘ordinarily resident’ in South Africa (i.e., South Africa is the person’s true home), or a ‘physically present resident’ who spends more than 91 days in total in each of the current and previous 5 tax years, and more than 915 days in total during the previous 5 tax years (the days need not be consecutive). In the latter case, the individual becomes tax resident on 1 March of the 6th year.
A non-resident of South Africa is generally someone who spends less than 91 days in total in each of the current and previous 5 tax years in South Africa, and has no intention to remain permanently in South Africa. Note however that a dual tax resident individual will be deemed exclusively resident of the country determined in accordance with the tie-breaker tests of any double taxation agreement concluded between South Africa and their other country of residence.
The general rule is that a person who is a resident of South Africa is taxable on their worldwide income. Non-residents are generally taxable on income derived directly or indirectly from sources in South Africa. Extended business travelers are likely to be considered a non-resident of South Africa for tax purposes unless they remain in South Africa for more than 5 years or make South Africa their true home.
Employment income is generally treated as South African – sourced compensation where the individual performs the services to earn that income while physically located in South Africa. There is no statutory definition of the source of employment income, however.
In South Africa there is a threshold that exempts the employee from the requirement to file and pay tax. The tax-free threshold is currently (tax year 1 March 2016 to 28 February 2017) 75 000 South African rand (ZAR) for those below the age of 65;ZAR116,150 for those aged 65 to 74; and ZAR129,850 for those 75 and older. These amounts are subject to change from year to year.
For extended business travelers, the types of income that are generally taxed are employment income, South African bank interest, and taxable gains from the sale or deemed sale of South African immovable property. Note that, as of 1 April 2012, there is a Dividend Withholding Tax in South Africa, and an Interest Withholding Tax is proposed for future tax years.
Taxable income above the threshold is subject to tax at marginal rates ranging from 18 percent to 41 percent. Non-residents are subject to the same tax rates as residents.
South Africa does not have a social security system as such. Similar levies, however, do apply, such as unemployment insurance fund contributions (1 percent for the employer, 1 percent for the employee, capped), skills development levies (1 percent for the employer, uncapped) and workers’ compensation levies (rate varies by industry). Certain of these contributions do not apply to expatriates in specific instances. South Africa has not entered into any totalization agreements.
Taxpayers must submit their annual tax returns by a specific date each year. This date is set by the Minister of Finance in the Government Gazette each year. Tax returns must be filed by non-residents who derive South African–sourced gross income that is above the tax threshold. Individuals claiming relief from tax in terms of a double taxation agreement are required to submit tax returns to claim such relief if such earnings exceed the gross income threshold. Without submission and assessment of a tax return, a short-term business traveler is not guaranteed such relief.
Withholdings from employment income are made under the Pay-As-You-Earn (PAYE) system. If a South African resident employer or representative employer pays or is liable to pay taxable remuneration to an individual, PAYE withholding is required monthly. Certain social levies as noted above are also payable monthly.
Business travelers from visa-exempt countries (including Australian, Canadian, European Economic Area (EEA), Swiss, UK, and US nationals) do not require a visa to travel to South Africa for holiday purposes. They are however required to apply for a Section 11(2) visa for any work-related activities at the South African Missions prior to their arrival in South Africa. Travelers from non-visa exempt countries (e.g., Nigeria, India, Russia), require visas and should apply at the South African Missions before travelling to South Africa. The type of visa required depends on the type of activity to be undertaken in the Republic. Foreign nationals who are required to work in South Africa must apply for the appropriate work visas at the South African Missions either at their country of origin or where they have residence status.
South Africa has a broad network of double taxation treaties. Subject to certain conditions, relief from South African tax will generally apply where the individual is a tax resident for treaty purposes in the other country and is in South Africa for less than 183 days in a 12-month reference period, as defined in the relevant double taxation agreement. If the employee is paid by a resident South African entity (or provided with local benefits) or their remuneration costs are recharged to a South African entity, or attributable to a South African permanent establishment (PE), however, this relief will typically not apply to that remuneration.
There is the potential that a PE could be created as a result of extended business travel, but this would be dependent on the type of services performed and the level of authority the employee has, as well as the overall period of the project itself, the type of work being conducted, and whether a fixed base as defined in the relevant treaty exists in South Africa.
The principal source of indirect taxation revenue in South Africa is value-added tax (VAT). If a subsidiary or branch of a foreign-owned company sells goods or provides services, it must register as a vendor with the South African Revenue Service and charge and pay VAT. The standard rate of VAT is 14 percent. Exports, certain foodstuffs, and other supplies are zero-rated, and certain supplies are exempt (primarily certain financial services, residential accommodations, and public transport).
South Africa has a transfer pricing regime. A transfer pricing implication could arise to the extent that the employee is being paid by an entity in one jurisdiction but performing services for the benefit of the entity in another jurisdiction, in other words, a cross-border benefit is being provided. This would also be dependent on the nature and complexity of the services performed.
South African law currently provides for data protection relating to personal information that is obtained through electronic transactions via the Electronic Communications and Transactions Act (the Act). This Act establishes a number of principles for electronically collecting personal information. The Act also provides that it is a crime for anyone to unlawfully access, intercept or interfere with data, or to produce, sell or possess any device which is primarily designed to overcome security measures that protect data.
In addition, a Protection of Personal Information Act, which provides for the protection of a person’s right to privacy and use of their personal information, was promulgated during 2014 and comes into full effect in 2015.
Exchange control (ExCon) regulations restrict the inflow and outflow of capital in South Africa. All foreign exchange transactions are subject to the exchange control regulations. The controls are administered by the South African Reserve Bank’s Financial Surveillance Department through its delegates at the licensed banks. Authorized dealers at every South African bank are responsible for enforcing the exchange controls.
In terms of the ExCon regulations, there are generally no limitations on the amount of capital brought into South Africa (however the terms of cross-border loans are regulated). There are limitations on the amount of money that can be transferred out of South Africa by residents. South African exchange control resident individuals are currently, for example, able to transfer up to ZAR4 million annually out of the country and invest it overseas. An additional allowance of ZAR1 million per annum is available for traveling and other defined activities (including additional foreign investment).
It is important to note that residency status for exchange control purposes is defined without reference to tax residency status. A person will typically only be an ExCon resident if they are domiciled or permanently resident in South Africa. Foreign nationals will generally be permitted to operate resident bank accounts without controls subject to certain undertakings made when the account is opened.
Former South African residents who return to South Africa may not be entitled to foreign national status in terms of the ExCon regulations, unless they have formally applied for and obtained Emigration Facilities with the Reserve Bank.
Non-deductible costs for assignees include contributions to non-South African pension funds.
As businesses become increasingly global, we have witnessed a dramatic rise in the number of business travelers now working in foreign jurisdictions.